Operational process

The hiring process

9 steps from the first call to the first day of work. Around 9 weeks in total.

Total timeline

weeks

What that means

From first call to first working day. The exact timeline depends on industry, candidate volume and permit type.

Step-by-step structure

Nine stages

1-3 days

We define roles, working conditions, qualification requirements and budget, then write the search brief.

1-2 weeks

Partner agencies activate their networks. Sourcing happens in parallel across databases, referrals and open markets.

3-5 days

Verifying documents, work history and references. Checking against the client's baseline requirements.

1-2 weeks

Candidates take practical tests at relevant sites. A Ukraine Works representative is on-site. Every test is recorded on video.

3-7 days

The employer reviews videos and CVs and may run their own video interview. The hiring decision is the employer's.

1-2 weeks

Drafting employment contracts, invitation letters and the employer's documents for the work-permit application.

3-5 weeks

Work permit issued by the Ukrainian employment centre, and a type D visa obtained at a Ukrainian consulate. Timelines are set by the authorities.

3-5 days

Flights, transfers and initial accommodation. Coordinated with the employer for on-site arrival.

First 2-4 weeks

Support in the first weeks: registration, bank account, basic orientation. The coordinator stays available throughout the guarantee period.

Get in touch

Send a request, the first needs analysis is free.